The quality of work at my job this week has been higher thanks to a couple of renewed workflows I adjusted to my current role. I wanted to share some of these “mind tricks.”

I got my new sand timer (I don’t like the word hourglass, it doesn’t make sense) Tuesday. A big 30-minute glass with a sky-blue sand version of the pomodoro technique, it has two roles. First, it divides my work into 30-minute sessions; this keeps me productive while motivating me to pull through and finish a task as I watch the steady flow of sand getting me closer to a break. Second, it measures how many “sessions” I have in a day, which makes my productivity measurable in units. Having my time tangible like this is a nice boost to creativity I didn’t expect.

My checklists are back as well, and the effect was immediate. I found patterns in my workflow that allow me to automate more tasks mentally and spend time on details. One outcome, for example, is more organized communication with coworkers and adding it directly into each task’s notes rather than replying to endless email threads or chat logs. The details themselves are helpful and would make it easier to find references in the future.

I also started using the Microsoft style guide more often. This guide is generally accepted among technical writers for editing and regulating instructions. Now I have “use” and “do not use” word lists. For example, using “select” over “click” or “tap” when writing instructions for users to choose an option in a workflow, the manual is full of such examples to interact with the UI. I also hope to review our own work guide and add information about visual aids, headings, fonts, colors, etc. Rather than correctness, the emphasis for me is on uniformity.

It’s been a long week. I feel tired but accomplished. I made good progress this week in the right direction, and in turn, this will lead to better work and more quality in my free time.