I used to be more organized. At least, that’s what I think.

When I was working as a desktop technician, I added all my tasks into a file called “Oh Snap,” which I cleared every week. Every Monday morning, I would go over my Oh Snap file and archive done tasks, remind myself of and write notes of existing tasks, and make sure a weekly backup was created.

In my current role, my tasks mostly grow into projects. Besides some quick things, like creating an announcement or an alert for our website, these projects usually take weeks; some even take months. Going over my Oh Snap file every week stopped making sense.

But when I stopped my weekly routine, I also stopped organizing tasks. Now I have one big file mixed with personal and work tasks, some active and some complete. It’s an intimidating blob of “stuff,” and just looking at it makes me want to run away to a video game instead.

I also write less about what I do in my personal life unless it’s complicated enough with several todos and a packing list or if I have the itch to write, which is when I pull out my journal. This means that a lot of useful information never gets saved. Things like map snippets with locations (easy in Emacs), links to pictures I took with descriptions, and the people I got to know - all of that is not written and gets lost.

This made me realize that the weekly routine around my Oh Snap file was one thing; organizing different tasks and events into categories is also important. I don’t mean just “work” and “personal,” which are too vague and big to work with. Categories should be a rough outline of familiarity, a way to frame and save things for better retrieval later. For example, “vacations” might be a better category than “events” (too general), and both are better than just “personal” (way too general).

A good category is like an apartment building where I know certain past events happen. If I want to see pictures of my niece from last Thanksgiving, a “family” or “holidays” category would make sense; at work, if I want to recall when I created certain announcements for the website, then “website” or “announcements” is a good category for that.

So now I’m trying to figure out a couple of things. First, when should I visit my projects file, which is a dump of everything I do, and move things out into their categories. Second, what are these categories? We shall see what I come up with.